Bad deliveries arising out of rejection of physical shares sent to the companies
by the buyers for getting them transferred in their names are termed as Company
Objections. In order to help the buyers, BSE has set up a Bad Delivery Cell
(BDC), which conducts its operations based on the Uniform Norms for Good/Bad
Deliveries formulated by SEBI.
BDC follows a weekly cycle for acceptance of Objections and Rectifications. The
cycle commences every Tuesday, when the Objections are accepted in the
Clearinghouse. The Members have a facility of directly uploading the bad
delivery claims in the BDC system, and download the various reports through the
same. The physical/objection documents are accepted in the Clearinghouse only if
the data has been successfully uploaded in the BDC system. The Objections, which
have been forwarded to the Clearinghouse by the Buying Clearing Members on the
first day of the cycle, need to be rectified by the Seller Clearing Members and
submitted to Clearinghouse on the 21st day of that particular cycle.
BDC issues notices every Monday, Tuesday and Thursday informing the market about
various activities to be carried out by them. The notice issued on Monday
contains the details of the Clearing Members against whom the Buyer Member has
lodged an Objection. The notice issued on Tuesday is information to the Market
about the Bad Delivery Schedule for the next week's cycle. And the Thursday's
notice contains the details about the shares going in Auction for the
un-rectified securities, if any.
After receipt of the Objections, the Seller Member can approach the verification
officers of the BDC for obtaining the Award for Invalid Objections, if any. The
BDC officers, on the basis of the guidelines issued by SEBI for Good and Bad
Deliveries of Documents and on the basis of provisions of other relevant Acts,
give an Award stating "Not in Order/In Order". If the Award is given as "In
Order", the Seller Member is required to accept the objections and to rectify
the same within 21 days. If the objections are not rectified within the
prescribed period of 21 days, the relevant transactions are auctioned or closed
out as per the procedure laid down in this regard. If the Objection is "Not In
Order", the Seller Members are required to deliver back the shares to the
Clearing House, who in turn returns the same to the Buyer Members. After the
award session for invalid objections, the deletion/modification entries are made
and a statement titled Permanent Claim Status is generated. The same is
available to the Seller Members and the Buyer Members in order to enable the
Seller Members to submit rectifications on a floppy. To minimise the interfaces,
the Members can also upload rectification directly through BDC system and can
download the error report. The rectification will be accepted only if the data
is properly uploaded in the BDC system.
Along with the award for invalid objections, the award for the invalid
rectifications, if any, is also given. If the Seller Member has not properly
submitted the rectifications, an award is given as "Not In Order". In that case
the Buyer Members are required to deliver back the shares to the Clearing House
who, in turn, returns the same to the Seller Member. Thus, all Invalid
Rectifications go for auction/close-out along with all Unrectified Objections.
The auction is conducted on 30th day and the Buyer Member receives the shares in
auction pay-in after 3 days. The Buyer Member also receives the close out
amount, for the shares not received in auction offer, and for the un-rectified
objections in Group Z and T on the same day.
The disputed matters are referred to arbitration. The BDC accepts the objections
only if the Company Objection Memo is forwarded or the Patawat Objection Memo
duly signed by the Arbitrator is forwarded The share documents which have been
returned under objection by a company for the second time, can be reported in
the BDC system, as Second Time Objection. The seller in this case is not given a
chance to rectify the objections and the claim is closed out on the 10th day
after the commencement of the particular cycle.
In case of objection reported with the BDC as Fake/Forged and
Missing/Lost/Stolen shares, the rectification is allowed only in Demat mode.
After every BDC auction, a report is generated for bad deliveries submitted
under the reason 'fake/forged shares'. Members are cautioned against introducing
fake/forged shares. They have to follow the policy of 'Know your client', and be
careful while choosing their clients.
In case the amount of fake/forged shares introduced by a Member exceeds Rs.10
lakhs in a year, he has to submit an explanation for the same to BDC In case
where the value of fake/forged shares introduced by a Member exceeds a certain
level, stringent action is taken against him. The list of members who have
introduced fake/forged shares exceeding Rs. 5 lakhs in one quarter is also
circulated to all the stock exchanges.
BDC also maintains the data of lost/ stolen/ fake/ duplicate shares of all
listed companies. BDC has informed all listed companies to forward updated
database of such shares in soft copy or through E-mail, so that the Members and
the Clearing House can download the same. This enables the Members to check the
bad shares at the entry point i.e., at the time when shares are delivered. This
procedure prevents circulation of bad shares in the market, so that the same
cannot be lodged with the company for transfer.